Here’s What You Need to Know About Booking a Food Truck for Your Wedding
Does the idea of a food truck reception sound really appealing to you? How about a casual, outdoor rehearsal dinner? If you’re thinking about booking a food truck for any part of your wedding weekend, you probably need some help figuring out how exactly you can make that happen. Well, Loverlies, you’re in luck! We talked to the people who run some of New York’s hottest mobile eateries to get some tips for how to pull off a food truck feast for your big day. The rad chef’s behind Red Hook Lobster Pound, the Morris Truck, and a Wafels and Dinges are giving us the scoop on food trucks at weddings!
So if you are thinking about booking a food truck for your wedding, check out these tips:
Consider what you want out of the truck. Are you planning to have a casual outdoor reception or are you hoping to end the night on a (sugar) high note? Either way, the best place to start deciding whether a food truck is going to be the right food service option for you is by knowing what you want. “Food trucks are great because they’re a really easy option,” says Ben Latham of the Morris Truck “Just give us the time and place, and we’ll be there. If you don’t want to be stressed about food, go with a food truck! We’ll take care of all the logistics.” So if you’re hoping for laid-back big day, a food truck might be a great fit. “Food trucks are versatile and fun and can accommodate any event situation, from cocktail hour to the after party” says April Reed of Red Hook Lobster Pound.
Think about the size of your guest list. If you have a large headcount, you need to know what it takes to feed that many people. “Generally, we only send one [truck],” says Erica Vichnes of Wafels and Dinges. “But if it’s a party for over 600 guests, we usually need to send multiple [trucks].” So it’s important to have a rough idea of how many people you’ll be inviting before you make any formal food truck arrangements. “Our food truck serves tens of thousands of people at big festivals so we can easily serve any wedding of any size by ourselves,” says Reed. “But incorporating more than one truck at your wedding gives you and your guests more variety for food. The Red Hook Lobster Pound plays well with other food trucks. We find three trucks is a nice mix.”
Consider the season. “If you’re having an off-season wedding, a food truck can be a really affordable option,” says Latham. “We sometimes can make deals during our slower months — taking on smaller parties with smaller budgets.” The season can also impact your menu options. “There is some flexibility [with our menu] based on party size and season,” says Vichnes. “We’re always happy to add a topping or two based on what’s in season, whether it’s peaches, blueberries or an additional ice cream flavor.”
Ask how willing they are to work with you on the menu. Do they offer a set list of options or will they customize the menu based on what you want? “We’re completely customizable,” says Reed. Most food trucks will be able to take allergies or food preferences into account, so when in doubt, bring it up. “We’re really excited to try new things,” says Latham. “So don’t be afraid to ask. If you’re having a barbecue themed wedding, we can serve up barbecue-inspired grilled cheeses for your rehearsal dinner. We have a catalog of over 100 grilled cheese sandwich recipes, so if you have a request, just ask!”
Think through the logistics. So you’ve decided on a food truck. Hooray! But now you have to think about whether it works with your venue. Food trucks don’t usually need much in the way of space or fancy settings (as The Red Hook Lobster pound likes to say, “Save us a parking spot, we’ll take care of the rest!”), but there are other little details to consider. “Couples might not consider that they might need someone to bus tables,” says Reed. “Generally, food truck staff stay on and serve from the truck.” Also, if you would prefer to use non-disposable china and flatware, you might need to go through a separate rental company, so check on those details as early in the process as possible. The Morris Truck’s Latham also urges couples to keep in mind there may be a line. “Most couples don’t consider the possibility of a line forming,” he says. “But food trucks just have one service window. So even though we can get food out pretty quickly, there will be lines at some point. We might be busy to start off, we might hit a bottleneck right before the end of the night. Things can be chaotic, but we’ll still deliver.” Food trucks will also require set up and take down time, so check with your venue about any time restrictions before you sign on the dotted line.
Be sure to plan ahead. If you’re trying to book a popular truck, you probably want to give yourself some time. Most of these tasty trucks will book up early. “If someone really wants to book the Red Hook Lobster Pound for their big day, I recommend calling me as soon as possible,” says Reed. “I think it is most common for couples to book us three to twelve months in advance. We’re also pretty popular in the summer months, so earlier is always better.”
Looking for an epic food truck for your wedding? Roaming Hunger has the ultimate database of food trucks who specialize in catering events!