How to Help Your Wedding Vendors Understand Your Vision

As you start working with your vendors—namely your planner or day-of coordinator and your florist—you’re going to have to communicate your wedding vision to your big day dream team.

Because having your vendors on the same page as you, décor and vibe-wise, is so important to making your planning experience a smooth one, the way you present and outline how you want your day designed is critical. Here’s how you can better help your vendors help you make the wedding you’ve been dreaming of a reality:

Get your vision as clear as possible first

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It’s easy to feel somewhat torn on which direction you want to go with all the wedding styles and themes out there these days, from boho-chic, to city-glam, to rustic-romantic. Which one, you might be asking yourself is really you?

Before you start sharing what you envision with vendors, have a clear idea on which direction you want to go, if only so you can avoid confusion later on down the road. If you’re between two or three styles, that’s totally fine. Explain to your vendors that you need to assistance in choosing, rather than trying to narrow it down right before you meet with them or describing your ideal vibe as combo of styles just for the sake of having something to tell them. Ideally, your vendors will know what questions to ask to help you hone your vision.

Be concrete

The more specific you can be—in terms of colors, styles, and even textures—the better. If you must have sequins or garlands of greenery or branches incorporated into the centerpieces—say so! While you want to get your vendors’ opinions and take their ideas into account, you also want to own your wants and desires for your wedding to take priority. Let them know from the get-go what your “absolutely need” details are.

You may even want to research which flowers will be in-season during the time of your wedding and come prepared with some ideas of blooms you really love—this way, your florist can get a better sense of your style.

Create a vision board you can look at together—and update as needed

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Visual aids are so helpful when conveying your ideal wedding. Whether you create a vision board using magazine tear-outs, scraps of fabric and flowers, or Pinterest, having something to actually show your vendor can really make a difference when trying to get on the same page. You might even refer to the same board throughout your planning to keep you both on track. Be sure to edit and update your board periodically to make sure everything on it is still something you want and fits in with your final concept.

Outline what you don’t want

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Likewise, it’s okay to be totally candid about anything you cannot, will not have at your wedding. Sometimes, it may feel like you’re being demanding or even rude to say that you hate, for example, baby’s breath or tall centerpieces. You don’t want to offend your planner or florist and that’s understandable. (Like, what if they had towering arrangements of  baby’s breath at their weddings?!) But you also don’t want to have to go back and play editor after your vendors come up with a floral or design plan that includes details you’re not keen on. It’s your wedding, after all—there shouldn’t be any offense taken!

–By Natasha Burton

Want more advice on how to keep relationships strong with your vendors?

7 Things Your Vendors Want You to Remember on the Big Day

How to Prepare for Your Very First Vendor Meeting

How Much to Tip Your Wedding Vendors